Privacy Policy 15 November 2020

How I protect your personal information

Jean Barclay has been registered as self employed since 1999.

My mission is to support and guide charity leaders, managers and their teams through planning and implementing strategic change.

When you pass your contact details to me and any other personal information, you are trusting me to keep them safe. I promise to do everything within my power to protect your data to protect it from internet hackers, fraudsters and such like. I operate in accordance with the General Data Protection Regulations (GDPR).

For the purpose of the Data Protection Act 1998 (the Act), I am registered with the Information Commissioner in the UK as the data controller.  Further details of the registration are available at www.ico.gov.uk. This privacy policy applies to www.msjeanbarclay.co.uk. If you discover/leave my site via a link or third party, you will be subject to the policy of that website provider. Please note that I have no control over  policies and terms of other websites. 

My contact details

Jean Barclay

Address: 22 Airedale Court, Heene Road, Worthing, West Sussex BN11 4LH

Telephone number: 01903 367287

E-mail: jean@msjeanbarclay.co.uk

 The type of personal information I collect

I currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name, role, organisation, email and telephone contact details).
  • Data from client organisations, agreed with them on a project by project basis as required, in order to carry out my consultancy work.
  • Information you provide in response to a survey or other request for feedback – this may include demographic information such as your postcode.

How I get the personal information and why I have it

Most of the personal information I process is provided to me directly by you so that I can use it for one of the following reasons:

  • To enable me to stay in contact with you and to carry out consultancy support work with your organisation.
  • I may also gather personal information indirectly, from available sources on websites in the public domain to inform my consultancy work.

 I may share this information with my website service provider but I will not share it with any other organisations for commercial purposes.

Under the General Data Protection Regulation (GDPR), the lawful bases I rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting me by email:  hello@msjeanbarclay.co.uk

(b) I have a contractual obligation.

 How I store your personal information

Information you provide via my website is securely stored or my website provider’s dedicated secure server.

Information I hold on you is securely stored digitally on password protected systems.  

I keep your personal information for as long as is necessary for me to work with you effectively and make follow up contact for a maximum period of up to 6 years.  I will then dispose of your information by deleting digital files and any back-up files, and securely shredding and disposing of any paper records.

Cookies

Cookies are pieces of tracking information that are stored on your computer’s hard drive by your web browser. When you first visit my website you will be given the opportunity to allow or disallow cookies; cookies are a great mechanism to allow you to get the very best interactivity from my website. On revisiting my website I may recognise the cookie, giving me information about your last visit. Most browsers accept cookies automatically, but usually you can alter the settings of your browser to prevent automatic acceptance. You are able to block or restrict the cookies set by msjeanbarclay.co.uk from within your browser settings, however doing so may affect the site functionality although you may still use most of the features of the website.

Some cookies are essential for my website to work, and others voluntary. I use cookies for recognition purposes at logon through the use of a persistent cookies placed on your hard drive, and standard cookies to track activity around the site. This standard cookie is deleted at the end of each session/visit. I may also use cookies to track any click-through from promotional emails sent by me and my selected partners. I do not use cookies to obtain any personally identifiable information from yourself.

Cookies contain information that is transferred to your computer’s hard drive. They help me to improve my website.

  • Cookies help me to estimate my audience size and usage pattern.
  • Cookies help me to recognise you when you return to my site.
  • Cookies help me to store information about your preferences, and so allow me to customise my site according to your individual interests.
  • Cookies help us to speed up your website searches.
  • You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of my site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to my site.

I may collect information about your IP address, your computer,  your general internet usage, your operating system and browser type, for system administration and to report information to our advertisers for statistical data and patterns.

I use cookie and other information held about you in the following ways:

  • To ensure that my website is presented in the most effective manner for you and for your computer.
  • To provide you with information, products or services that we feel may interest you and where you have consented to be contacted for such purposes.
  • To notify you about changes to my service.

Analysis

I use analytics tools to understand how people use my website.

When visitors use my website, I use Google Analytics to collect standard internet log information and details of visitor behaviour patterns.

Google allows me to understand things like the number of visitors I am getting and which parts of the site they are visiting.  If you would like to know more about these demographic and interest reports from Google you can discover more about them here:  https://support.google.com/analytics/answer/2700409?hl=en }

This analytical information is processed in a way which does not identify anyone and I promise I will never share your identity with any third parties, including Google.

From time to time and only where appropriate I may provide anonymous aggregate statistical information about my services, competitions, clients, traffic patterns and other site information to third parties, but again I would stress that these statistics will not include any information that could identify you personally.

On my website search terms are captured anonymously for analysis purposes.

Information

I may collect and process the following data about you:

  • Information that you provide by filling in forms on www.msjeanbarclay.co.uk.
  • Details of your visits to www.msjeanbarclay.co.uk including, but not limited to, weblogs, operating system, browser usage, traffic data, location data and other data
  • This includes information provided at the time of registering to use our site, subscribing to our service or requesting further services.
  • If you complete our surveys.
  • I will keep a record of correspondence if you contact me.

I use information collected about you to help me (a) develop the design and layout of the website to ensure that it is as useful and enjoyable as possible and (b) provide the products and services which interest you. Sometimes this information may also be used by me to inform you about changes to the website, new services and products or offers that you might find interesting. If you do not wish to receive this information, you can simply use the ‘Unsubscribe’ function at any time.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask me for copies of your personal information.

Your right to rectification – You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.

Your right to erasure – You have the right to ask me to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask me to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that I transfer the personal information you gave me to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.

Please contact me at jean@msjeanbarclay.co.uk or on 01903 367287 if you wish to make a request.

How to complain – if you have any concerns about my use of your personal information, you can make a complaint to me at the email or telephone above.

You can also complain to the ICO if you are unhappy with how I have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk